Remote Administrative & Operations Coordinator
Location: Remote (ideally Canada)
Sky AI builds a powerful, event-driven document pipeline processor to streamline workflows at scale. Our small, remote-first team values autonomy, collaboration, efficiency, and reliability. We seek an organized, proactive, tech-savvy Remote Administrative & Operations Coordinator in Canada (ideally Toronto) to support leadership and technical teams developing cutting-edge AI solutions.
What You'll Do
- Executive & Team Support: Manage calendars, schedule meetings, handle correspondence, prepare documents/presentations, arrange virtual events, manage confidential information, and support team logistics.
- Remote Operations: Oversee virtual office tools/subscriptions, serve as administrative point person, maintain digital filing systems, assist with remote onboarding/offboarding, and manage vendors.
- Coordination: Track tasks, coordinate meetings (agendas, notes), maintain documentation, and support communication flows.
- Operational Efficiency: Identify improvements for administrative processes and virtual office management.
Key Tools & Environment
While coding isn't required, you'll work in a tech environment using:
- Google Workspace, Slack, Linear
- Supporting a team using AWS, Node.js backend, and various SaaS tools
Requirements
- 2+ years experience as Admin/Personal Assistant, Office Manager, or Operations Coordinator, preferably remote supporting a tech team
- Canada-based; Toronto area preferred
- Exceptional organizational/time-management skills with ability to prioritize
- Excellent written/verbal communication for remote teamwork
- Proficient with Google Workspace (preferred), Slack and Zoom (mandatory)
- Professional, discreet, and able to work independently
- Strong problem-solving skills and attention to detail
Bonus Points
- Experience with modern AI tools (Claude, Typingmind)
- Startup or tech company experience
- Administrative experience with software/AI/ML teams
- Project management software familiarity
- Basic bookkeeping experience
- Virtual team building coordination experience
- Russian language profeciency
Why Join Us?
- Support a company building cutting-edge AI solutions
- Join a small, collaborative team valuing efficiency
- Enjoy a flexible, remote-first environment
- Make significant impact on a growing tech startup