Remote Administrative & Operations Coordinator

Location: Remote (ideally Canada)

Sky AI builds a powerful, event-driven document pipeline processor to streamline workflows at scale. Our small, remote-first team values autonomy, collaboration, efficiency, and reliability. We seek an organized, proactive, tech-savvy Remote Administrative & Operations Coordinator in Canada (ideally Toronto) to support leadership and technical teams developing cutting-edge AI solutions.

What You'll Do

Executive & Team Support: Manage calendars, schedule meetings, handle correspondence, prepare documents/presentations, arrange virtual events, manage confidential information, and support team logistics.
Remote Operations: Oversee virtual office tools/subscriptions, serve as administrative point person, maintain digital filing systems, assist with remote onboarding/offboarding, and manage vendors.
Coordination: Track tasks, coordinate meetings (agendas, notes), maintain documentation, and support communication flows.
Operational Efficiency: Identify improvements for administrative processes and virtual office management.

Key Tools & Environment

While coding isn't required, you'll work in a tech environment using:

Google Workspace, Slack, Linear
Supporting a team using AWS, Node.js backend, and various SaaS tools

Requirements

2+ years experience as Admin/Personal Assistant, Office Manager, or Operations Coordinator, preferably remote supporting a tech team
Canada-based; Toronto area preferred
Exceptional organizational/time-management skills with ability to prioritize
Excellent written/verbal communication for remote teamwork
Proficient with Google Workspace (preferred), Slack and Zoom (mandatory)
Professional, discreet, and able to work independently
Strong problem-solving skills and attention to detail

Bonus Points

Experience with modern AI tools (Claude, Typingmind)
Startup or tech company experience
Administrative experience with software/AI/ML teams
Project management software familiarity
Basic bookkeeping experience
Virtual team building coordination experience
Russian language profeciency

Why Join Us?