Remote Administrative & Operations Coordinator

Location: Remote (ideally Canada)

Sky AI builds a powerful, event-driven document pipeline processor to streamline workflows at scale. Our small, remote-first team values autonomy, collaboration, efficiency, and reliability. We seek an organized, proactive, tech-savvy Remote Administrative & Operations Coordinator in Canada (ideally Toronto) to support leadership and technical teams developing cutting-edge AI solutions.

What You'll Do

  • Executive & Team Support: Manage calendars, schedule meetings, handle correspondence, prepare documents/presentations, arrange virtual events, manage confidential information, and support team logistics.
  • Remote Operations: Oversee virtual office tools/subscriptions, serve as administrative point person, maintain digital filing systems, assist with remote onboarding/offboarding, and manage vendors.
  • Coordination: Track tasks, coordinate meetings (agendas, notes), maintain documentation, and support communication flows.
  • Operational Efficiency: Identify improvements for administrative processes and virtual office management.

Key Tools & Environment

While coding isn't required, you'll work in a tech environment using:

  • Google Workspace, Slack, Linear
  • Supporting a team using AWS, Node.js backend, and various SaaS tools

Requirements

  • 2+ years experience as Admin/Personal Assistant, Office Manager, or Operations Coordinator, preferably remote supporting a tech team
  • Canada-based; Toronto area preferred
  • Exceptional organizational/time-management skills with ability to prioritize
  • Excellent written/verbal communication for remote teamwork
  • Proficient with Google Workspace (preferred), Slack and Zoom (mandatory)
  • Professional, discreet, and able to work independently
  • Strong problem-solving skills and attention to detail

Bonus Points

  • Experience with modern AI tools (Claude, Typingmind)
  • Startup or tech company experience
  • Administrative experience with software/AI/ML teams
  • Project management software familiarity
  • Basic bookkeeping experience
  • Virtual team building coordination experience
  • Russian language profeciency

Why Join Us?

  • Support a company building cutting-edge AI solutions
  • Join a small, collaborative team valuing efficiency
  • Enjoy a flexible, remote-first environment
  • Make significant impact on a growing tech startup

Apply for Remote Administrative & Operations Coordinator